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Trainee Cover Letter Example

This cover letter sample reads like a good story. I found myself completely drawn in by the prose and quickly informed by the bullet points. I think an employer will, too. See what you think.

A Cover Letter Sample That Tells a Story

Here's a sample cover letter that Cindy (not her real name) sent me, asking for my advice. As you'll see in my comments below, I love it.

Dear Ms. AA,

My interest in your organization comes from the focus of your work on automated driving. My education and work experience makes me a fully qualified candidate for the trainee program YY.

Since I was a child, I've wondered how things work. It wasn't enough for me to know that a car needs gas. I was urged by my passion for technology to understand why gas is needed. With that same passion, I later translated from German to Romanian two repair manuals: one for Volkswagen Golf and one for Ford Fiesta. These manuals are still available on the Romanian market. It was a great way to extend my knowledge and today I can say I am able to diagnose and fix my car on my own. It was also the experience from which I have learned more information about industry standards like ZZ.

As a student, I worked as a Call Center Assistant for an IBM project. My job was to create and update client databases. It was a great opportunity for me to improve my German and English skills, as those were the languages used on the job. Team spirit, communication skills and strong interpersonal skills were a must and I proved that I was the perfect person for that job. I saw that project through from start to finish, and, as far as I know, IBM is still using the databases I created.

After I graduated from the University of Iasi with a degree in psychology, I was offered a job as Translator at a construction firm in Germany. In three months, I received a promotion to Human Resources Assistant and after one year I was promoted to HR Officer.

I have now gained experience in:

  • Managing personnel records.
  • Designing, implementing and evaluating personnel policies.
  • Administering payroll
  • Maintaining employee records.

My great success was to design a macro in Microsoft Excel for use in all audit reports that reduced the completion time of each report by 50% and increased accuracy by 100%. I strongly believe that this success proves that I am a creative and solutions-oriented person.

As you can see from my professional background, Human Resources and Technology are my main areas of interest. Working for XX is my aspiration. The dynamic work environment of a global player in the automotive industry is the perfect match for me.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Cindy XX

It's Not a Perfect Cover Letter... But It's Pretty Darn Good!

Hello Cindy,
I'm so glad you shared this cover letter sample with us. It's excellent! The whole thing is so engaging even though it's a little longer than I suggest for most cover letters.

By the time I finished reading your letter, I felt I sort of knew you and I'd have something to easily talk about in an interview with you. I think that's how an employer will feel when he or she reads it.

Of course, a long personal story like this won't work for all job seekers. But having a truly personal letter does (which is what I've been preaching all along). So it's worth the effort to create a letter that's unique, which is what you did with yours.

This is one of the best cover letter samples we've gotten yet from our readers! Thank you so much for sharing it here.

More Sample Cover Letters

You can find more cover letter samples here:

A cover letter is an important tool to use when applying for a job because it:

  • Introduces you to the prospective employer
  • Highlights your enthusiasm for the position
  • Describes your specific skills and qualifications for the job or internship, and clearly explains why you are a good fit
  • Confirms your availability to start a new position

You should always include a cover letter when applying for a job unless you are specifically told not to by the employer. We recommend that you write a cover letter (aka letter of intent) after you have drafted and tailored your resume or curriculum vitae (CV) for a particular job description. For academic faculty and teaching positions, see cover letter instructions in Masters, Ph.D.'s and Postdocs section. When applying online and limited to uploading one document, you can create a single PDF document that includes both your resume and cover letter.

What to Include in a Cover Letter

Use the cover letter template and planner to get started. When drafting your cover letter, keep the following DO’s and DON’Ts in mind:


  • Limit the cover letter to one page if possible, unless applying to academic faculty, teaching or research positions.
  • Use the same font and formatting in the cover letter as you use in your resume.
  • You might also want to use the same header in both a cover letter and resume. See header formatting examples.
  • If providing a printed copy, use the same type of paper for both your cover letter and resume. Resume paper can be purchased at the UC Davis Bookstore or at an office supply store.
  • Many tech companies prefer the cover letter not be attached, but uploaded as text in an email with the resume attached.
  • Use formal, professional language in a cover letter. This is true when sending your cover letter as text in an email (above point).
  • Personalize each cover letter to the specific position you are applying to.
  • Address your cover letter to a specific person or the hiring manager whenever possible. If you don’t know their name, use one of the following examples:
    • "Dear Hiring Manager,"
    • "Dear [insert department here] Hiring Team,"
    • "Dear Recruiter, "
    • “Dear Search Committee Chair and Committee Members:” (used for academic teaching positions)
    • "To Whom It May Concern: " Note, this last one uses a “:” not a “,”
  • Check for typos, proper grammar and accuracy.
  • Use spellcheck, but do not rely on it to catch all errors.
  • Have multiple people review your application materials.
  • Make an appointment with an ICC adviser to review your application materials before you apply.


  • Unless told explicitly not to, you should always include a cover letter in your application.
  • Don’t use text abbreviations or emoticons if you are using email.
  • Don’t be too wordy or write just to fill the entire page.
  • Don’t submit a generic “one size fits all” cover letter; tailor your cover letter to fit each position. Thus, none of your cover letters will be exactly the same, though a lot of content will be similar in each.
  • Don’t repeat or summarize your resume in your cover letter. Instead, focus the cover letter on your enthusiasm for the job, excitement about working with that organization, to highlight unique skills that make you qualified for the position and a good fit for the employer.
  • Don’t overuse adjectives or superlatives, especially subjective ones (e.g. “You are the best company in the world” or “I am the most hardworking student intern you will ever meet.”).
  • Quantify when possible. "I've helped organize three club events, including two successful initiatives attended by 25 people" is a better descriptor then "I've helped organize several club events, including a couple successful initiatives attended by many people."
  • Don’t exaggerate your skills or experience.
  • Don’t use UC Davis letterhead, logo, or UC seal in your cover letter. [NOTE: For graduate students and postdocs, some departments allow use of department letterhead for tenure-track faculty applications. Check with your department before using.]

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